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Updated Access Policy for Canvas

In order to appropriately secure Canvas course content and student data, UW-IT will implement an access policy for Canvas on Thursday, June 17, 2021.

Under this policy, the ability to sign in to Canvas is restricted generally to current employees, faculty, as well as current and recent former students. Employees and retirees will lose the ability to sign in to the UW Canvas LMS when they separate from the UW, in parallel with other IT services.

Note: Because access to Panopto uses the Canvas sign-in, Panopto users — including those who want to view recordings — will also be impacted by the Canvas access policy.

Who will be impacted by this change

  • Separating employees and retirees lose access when they leave the University.
  • People with sponsored UW NetIDs, such as guest instructors.

Who will not be impacted by this change, and continue to have access to Canvas

  • Any faculty member who has an academic appointment in Workday.
  • Current instructors, faculty, staff, and students.
  • New and returning employees (will be able to access Canvas on their official start date.)

Review details about who has access to Canvas and for how long.

What you need to do

If you support any of the above groups, please:

  • Add information about employee and retiree loss of access to the Canvas LMS to any offboarding information or separation checklist that you maintain.
  • This access lasts for one year and must be renewed annually by a current UW employee.

Learn more about provisioning access to Canvas and the responsibilities that go along with provisioning access

Thank you for your attention to this policy change. If you have any questions, please contact help@uw.edu.

Regards,

Karin

Karin I. Roberts

Canvas Service Manager

UW-IT, Academic Experience Design & Delivery

Pronouns: she/her/hers

206.616.8153 | kroberts@uw.edu

Subscribe to the new Trumba Calendar for internal Meetings Events and Activities at the College of Education

As people were experiencing issues with our college’s Internal Events Google calendar, we decided to update it to Trumba. You can easily integrate this new calendar into you existing calendar solution by adding it to yours:

To subscribe a calendar feed to your Outlook calendar, follow these steps:

  1. In Outlook, open the calendar section.
  2. On the main ribbon, find Manage Calendars section, and then left-click. the Add Calendar button, and select From internet on the drop down menu.
  3. In the space provided, enter this URL: webcal://www.trumba.com/calendars/sea-coe_idc.ics

To subscribe a calendar feed to your Google calendar, follow these steps:

  1. Open your Google Calendar.
  2. Next click the plus sign by Other Calendars, and select From URL on the drop-down menu.
  3. In the URL field, enter the URL webcal://www.trumba.com/calendars/sea-coe_idc.ics

Coming this Fall…

Much is unknown about the teaching and learning situation that we will encounter this Fall quarter and beyond, but like you, many educators are already thinking about what instruction will look like when at least some students return to campus for in-person classes. To what extent will learning happen in a hybrid or blended manner, with some activities in person and some online? What flexible learning options will students continue to need? What priorities might guide the balance of in-person and online activities? What new needs, technological or otherwise, might arise in a hybrid/blended classroom? We’ll continue to ask these questions and engage in these conversations as the Spring and Summer quarters unfold. If you’re looking to learn more about effective practices in hybrid teaching and learning, this overview from Vanderbilt University’s Center for Teaching and Learning is a good place to start.

Best practices: Video recordings in Canvas

Automatically move your course meeting recordings into Panopto by following the instructions at Set up your Panopto Zoom integration. Once your recordings are imported into Panopto, you can improve accessibility by enabling automated captions for your recordings.

Even though automated captions improve your student’s experience, there are circumstances where you may want to edit or correct them (specially for enduring materials). Remember that our team is here to help with our new Caption Editing service!

Qualtrics Updates

Qualtrics is our high end survey system. This popular system (more than 200 active users in our community) keeps working to improve you survey authoring experience. As part of that process, they will be introducing a new look and feel to this part of the program. If you want to learn more about these changes, please watch the Brief overview video or for detailed information, visit New Survey Builder Basic Overview.

Data Management Workshop

If you know young researchers preparing to collect data, this is a good opportunity to learn from the experts! Between April 26 – 29, UW Libraries will be offering this free online program. Registration open until April 23rd

This module-based workshop consists of activities and peer discussion forums that will provide tips on how to construct an effective data management plan for your data and will provide information on tips and tools to help with your research data needs.

By asking students to share experiences with one another, this workshop provides the space and opportunity for you to reflect on your skills and to see how various techniques and tools can be employed to help you build your data management plan and most effectively share and preserve your data.

Crossing the digital divide

As we navigate the transition from socially distanced to new hybrid models, there is increasing awareness of the challenges this may rise. In an article recently published by Microsoft, we can consistently see the impact of social disparity in the workers’ experiences. For instance, managers’ report a better work from home experience than other people.

The pandemic triggered important strategic changes to support fully online experiences. As we increase face-to-face activities, some changes will be rolled back while others will become the new normal and yet we will need to be prepared for new changes to accommodate to the needs to come.

Canvas Access Policy

UW IT is getting ready to broadly implement the access policy for Canvas on Thursday, June 17, 2021. Under this policy, the ability to sign in to Canvas is restricted generally to current employees and faculty, as well as current and recent former students. Employees and retirees will lose the ability to sign in to the UW Canvas LMS when they separate from the UW, in parallel with other IT services. 

Who will be impacted by this change

  • Separating employees and retirees lose access when they leave the University. 
  • People with sponsored UW NetIDs, such as guest instructors. 

Who will not be impacted by this change, and continue to have access to Canvas

  • A faculty member who has an academic appointment in Workday.
  • Current instructors, faculty, staff, and students.
  • New and returning employees will be able to access Canvas on their official start date.

 Review details about who has access to Canvas and for how long. 

 

Remember

If you support any of the above groups, please:

Learning MS Excel

The Foster School of Business has been organizing a series of MS Office 365 training online sessions. If you are interested in improving your MS Excel, this week they will be holding an advanced session (Friday March 19 at 3:30PM). Join the session here.

Previous sessions have covered Word, PowerPoint, MS Teams, SharePoint, etc. Recordings for these sessions are available in the FosterConnection website.

Why is it not working?

We increasingly rely on web based applications and services. Unfortunately, sometimes these can start misbehaving and we don’t know if is something we are doing wrong or if there is some other problem. If you are in need of a quick view on the health of Canvas, Zoom, etc., this new list of System Status pages will give you access to the latest information.